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QuickBooks Form 940 Filing Guide: Desktop & Online Step-by-Step Process

  • maxwelljones184827
  • 1 day ago
  • 2 min read
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Filing Form 940, the Employer’s Annual Federal Unemployment (FUTA) +1 888 394 9046 or +1 866 596 1988 Tax Return, is a critical task for business owners. This form allows you to report unemployment taxes for your employees. This guide will walk you through the steps to file Form 940 both in QuickBooks Desktop and QuickBooks Online.


Part 1: Filing Form 940 in QuickBooks DesktopStep 1: Prepare to File

  1. Update QuickBooks: Ensure you have the latest version of QuickBooks installed. Go to Help > Update QuickBooks Desktop.

  2. Review Employee Data: Ensure all employee data is accurate and up to date, including wages and employment status.

Step 2: Access the Payroll Center

  1. Open QuickBooks Desktop.

  2. Click on the Employees menu, then select Payroll Center.

Step 3: Generate Form 940

  1. In the Payroll Center, click on the File Forms tab.

  2. Locate and select Form 940 from the list of forms available.

  3. Click Continue to proceed.

Step 4: Verify Your Information

  1. Review the details populated in the form. Ensure that all entries—like company name, address, and employee wages—are accurate.

  2. If you notice any discrepancies, you can edit the information directly on this screen.

Step 5: Finish and File the Form

  1. Once you’ve confirmed that everything is correct, choose how you’d like to file the form:

    • E-file: Select this option if you want to file electronically. Follow prompts for submission.

    • Print: Choose this option if you prefer to file by mail. Print the form and send it to the appropriate IRS address.

Part 2: Filing Form 940 in QuickBooks OnlineStep 1: Log into QuickBooks Online

  1. Go to the QuickBooks Online website and sign in with your credentials.

  2. Navigate to the Taxes menu located on the left-hand side.

Step 2: Access Payroll Taxes

  1. Click on Payroll, then select Payroll Taxes.

  2. Find the Forms section.

Step 3: Generate Form 940

  1. In the Forms section, locate Form 940.

  2. Click on it to open the form.

Step 4: Review and Confirm Information

  1. QuickBooks Online will automatically fill in the necessary information for you.

  2. Review the form thoroughly to ensure all data is correct. Edit any discrepancies if needed.

Step 5: File the Form

  1. Decide on your filing method:

    • E-file: If you choose to e-file, follow the prompts to submit the form electronically.

    • Print to File: If you wish to mail the form, print it out, sign it, and send it to the IRS.

Important Tips

  • Deadlines: Keep track of filing deadlines to avoid penalties. Form 940 is typically due by January 31 of the following year.

  • Keep Copies: Always retain copies of the filed form for your records.

  • Consult with a Tax Professional: If you have questions about your specific situation or need assistance, consider consulting a tax professional.

ConclusionFiling Form 940 +1 888 394 9046 or +1 866 596 1988 is an essential part of managing your payroll responsibilities. By following the steps outlined in this guide for both QuickBooks Desktop and Online, you can efficiently complete and submit your federal unemployment tax return. Ensure your QuickBooks software is up to date and take the time to verify your information to prevent any errors.








 
 
 

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